Business Meeting Essentials

Nov 03, 2015 by Steve Rick in  Event Tips

What are the secrets to hosting a successful business meeting? While it may be daunting to stand up in front of a room full of business professionals to give a presentation, there are certain keys to leaving your audience with a lasting impression. Be organized, be prepared and have seamless audio visual integration.

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Be Organized

There is no worse feeling that speaking in front of a crowd when your notes or your visuals are unorganized. Not only will it throw off the presenter, the crowd may become uninterested and lose focus. It’s vital to practice your presentation beforehand and make sure everything is in order before the day of the event.

Be Prepared

Go into the meeting with a clear focus. What is it that you want to achieve? If you go in with a goal in mind, it will help you prepare to achieve the goal and stay on track.

It’s also a good idea to anticipate questions. Members of the audience may ask about certain topics covered during the presentation or more general questions about your company or your goals.

Have Seamless AV Integration

We live in a world where technology rules. Make sure your audience is able to connect on their laptops, smartphones or tablets and provide them with high-quality audio and visual. If the people in the back of the room can’t hear or see your presentation, chances of success are slim. This is why it’s important to hire a well-trained audio visual team!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. Call us today at 212-632-5196 to learn more!

PowerPoint Presentation Tips

Aug 11, 2015

When it comes to PowerPoint presentations a little bit of preparation goes a long way. After all, who wants to sit through another boring slideshow? Want to learn how to add a little pep to your presentation? See below for a few tips:

  1. One Step At A Time: in order to keep your audience focused on what you are saying, it’s a bad idea to display multiple bullet points at once. If you put up the entire slide at the beginning, they will likely read the entire thing before you hit on each point. Stick to showing one topic or focal point and move on to the next only once you have finished the previous thought.
  2. Keep It Short And Sweet: stay away from paragraphs. Big chunks of text will cause your audience to lose attention and become bored. The slides are there to highlight important points, not to display your entire presentation.
  3. Ask Questions: provoke some thought, arouse interest and keep the people engaged. There’s no better way to do this than by asking questions. Give them a short quiz to test their knowledge.

Need a projector or HD projection screen for your next event? At CitiView Audio Visual we offer projectors from 2.5k lumens to 20k lumens and screens from 5ft to 20ft wide so give us a call today!

Why Use Visual Aids?

Aug 26, 2015

Ditch the long paragraphs and even the bullet points – use images instead. How many times have you sat in on a presentation only to be bored to tears? Let’s face it, we’d rather look at pictures than stare at a screen full of text and that is why you need to use visual aids during your next presentation.

One of the most important things to do before planning an nandrolone decanoate gains how to lose belly and event or presentation is to come up with goals. Why are you putting on this presentation in the first place? Once you establish clear goals, you want to accomplish them right?  Research shows that you are twice as likely to accomplish your goals by using visual aids.

According to Professor Albert Mehrabian, 55% of the information we take in is visual while only 7% is text. Believe it or not, we are 50% more likely to retain a visual message after 3 days compared to bullet points where we only remember about 10% of the message portrayed.

Remember the old adage “a picture is worth a thousand words” – the same idea holds true for presentations. Keep that in mind the next time you are preparing slides.

Need a projector or projector screens for your next event? Call CitiView Audio Visual today – we’ve got you covered!

Common Projector Problems

May 05, 2015

You’ve spent endless hours practicing your speech. You put together a dynamite visual presentation, and you’re ready to “wow” your audience. It’s time to set up the projector and get everything ready for the event, when all of a sudden you experience problems with the machine. What do you do?

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Nowadays, projectors are a staple in most business meetings and presentations because of their ability to accompany a speech with visual aids. While they can really enhance your event, there are a few problems you may face when operating an LCD projector. But don’t worry, it’s usually a quick fix!

Purple Dots

If you turn the machine on only to notice pink or purple dots on the screen, it means there are dust particles in the green panel. Dust particles can affect the quality of the images you are displaying, so you should clean the projector regularly to eliminate this problem.

Poor Image Quality

Are your images blurry or distorted? This can be a result of an unaligned computer resolution. Most new projectors come with an automatic alignment feature but if yours doesn’t have one, all you need to do is adjust the computer’s resolution until the images improve.

Remote Control Isn’t Working

If your remote doesn’t seem to be working, check the batteries first. If it still doesn’t work after replacing the batteries, move a bit closer to the machine. Most remote controls have a recommended distance range and you may be too far away.

Need a projector for your next event? Whether you need the actual machine, or would simply like to rent projection screens, CitiView Audio Visual has you covered! Give us a call today at 212-632-5196.

1 Comment

April Cook

I really appreciate your tip to have seamless audio visual integration. Problems with this can ruin your entire meeting or presentation. No one wants to sit around while the presenter tries to figure out how to get he speakers to work! I’ll make sure to take your suggestion and use an audio visual team I need to present something. Thanks for this great information!

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