Business Meeting Essentials

Nov 03, 2015 by Steve Rick in  Event Tips

What are the secrets to hosting a successful business meeting? While it may be daunting to stand up in front of a room full of business professionals to give a presentation, there are certain keys to leaving your audience with a lasting impression. Be organized, be prepared and have seamless audio visual integration.

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Be Organized

There is no worse feeling that speaking in front of a crowd when your notes or your visuals are unorganized. Not only will it throw off the presenter, the crowd may become uninterested and lose focus. It’s vital to practice your presentation beforehand and make sure everything is in order before the day of the event.

Be Prepared

Go into the meeting with a clear focus. What is it that you want to achieve? If you go in with a goal in mind, it will help you prepare to achieve the goal and stay on track.

It’s also a good idea to anticipate questions. Members of the audience may ask about certain topics covered during the presentation or more general questions about your company or your goals.

Have Seamless AV Integration

We live in a world where technology rules. Make sure your audience is able to connect on their laptops, smartphones or tablets and provide them with high-quality audio and visual. If the people in the back of the room can’t hear or see your presentation, chances of success are slim. This is why it’s important to hire a well-trained audio visual team!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. Call us today at 212-632-5196 to learn more!

Planning For A Corporate Event

May 13, 2015

Ever wonder what goes into planning for a corporate event? Most of the time, people only see the final steps, when it’s all put together and everything is running smoothly – we hope. While planning for an event can be extremely stressful, here are a few tips to take some of the pressure off:

  1. What is the goal of the event? It’s nearly impossible to begin preparing for an event if you don’t have a clear goal. It’s important to sit down and gather all of the necessary information to in order to help you decide on the venue, the participants and anything else needed to achieve your goal.
  2. Choosing an event management company: It’s a good idea to have an event company ultimately run your event. They are the ones with the knowledge, expertise and resources in order to make your event really stand out. That’s where we come in. Our staff has years of experience under their belts and have the technology and equipment to make your event shine!
  3. The Set-up: Are there going to be speeches or special presentations? Think about what you’re going to need to make sure the audience receives a clear message. Consider setting up a stage and make sure to rent any audio and visual equipment you may need.

At CitiView Audio Visual, we have what you need to make your corporate event one to remember. We provide everything from audio and visual equipment to projection screen rentals and streaming services. Give us a call at 212-632-5196 the next time you’re preparing for an event.

Tips For A Successful Webcast

Sep 08, 2015

Is your business looking to build better customer relationships, launch exciting new products or strengthen your brand? Although many companies know these are vital components of any business, they don’t know how to do it successfully. So, what’s the trick? Webcasting is an extremely effective tool – but make sure you follow the tips below:

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  1. Build Awareness: while webcasts are great tools for reaching a large number of people without spending a fortune, having the right audience is key. Building awareness will help optimize your success and ensure that your target audience is reached. You may want to consider building a pre-event website and sending pre-registration emails.
  2. Create a Checklist: make sure your webcast runs smoothly by creating a pre-event checklist. You’ll need to have the proper internet infrastructure, find out what audio visual equipment will be required and carefully plan out your business objectives.
  3. Quality Streaming: without the right equipment, it’s going to be difficult to put on a quality webcast. The audio visual equipment is only one step, but you also need to make sure you have a quality encoder, the right software and streaming support infrastructure – that’s where we come in!

At CitiView Audio Visual, we have what it takes to conduct a webcast that leaves a lasting impression. From Multi-Camera Switching to Picture-in-Picture and Content Delivery systems we’ve got you covered. Give us a call today at 212-632-5196 to learn more.

Why Use A Confidence Monitor?

Sep 14, 2015

What’s one of the most important qualities to display while presenting? If you said “confidence” you’re absolutely right. There’s nothing worse than listening to somebody speak if they are timid or nervous and we’ve got the perfect solution for that! Having a confidence monitor in front of you while you present can make a world of difference.

What is a Confidence Monitor?

We’ve gone through the importance of making your event stand out with visuals – it’s a great way to connect with your audience and keep them engaged. While you’re displaying slides or photos on a large projection screen behind you, a confidence monitor will help you stay focused while keeping your eyes on the crowd. With a confidence monitor in front of you, you’ll be able to see exactly what your audience sees without turning around, which can be very distracting to the folks in front of you!

How can it Help?

Think of it as a larger scale note card or cheat sheet. With a confidence monitor you’ll be able to breeze through your presentation while staying on topic and you’ll be much less likely to overlook or skip important points.

Keep in mind that a confident delivery will help get your message across to the audience and can help make your event a success! Contact CitiView Audio Visual today to rent a confidence monitor and stay poised and in control during your next presentation.

1 Comment

April Cook

I really appreciate your tip to have seamless audio visual integration. Problems with this can ruin your entire meeting or presentation. No one wants to sit around while the presenter tries to figure out how to get he speakers to work! I’ll make sure to take your suggestion and use an audio visual team I need to present something. Thanks for this great information!

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