Business Meeting Essentials

Nov 03, 2015 by Steve Rick in  Event Tips

What are the secrets to hosting a successful business meeting? While it may be daunting to stand up in front of a room full of business professionals to give a presentation, there are certain keys to leaving your audience with a lasting impression. Be organized, be prepared and have seamless audio visual integration.

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Be Organized

There is no worse feeling that speaking in front of a crowd when your notes or your visuals are unorganized. Not only will it throw off the presenter, the crowd may become uninterested and lose focus. It’s vital to practice your presentation beforehand and make sure everything is in order before the day of the event.

Be Prepared

Go into the meeting with a clear focus. What is it that you want to achieve? If you go in with a goal in mind, it will help you prepare to achieve the goal and stay on track.

It’s also a good idea to anticipate questions. Members of the audience may ask about certain topics covered during the presentation or more general questions about your company or your goals.

Have Seamless AV Integration

We live in a world where technology rules. Make sure your audience is able to connect on their laptops, smartphones or tablets and provide them with high-quality audio and visual. If the people in the back of the room can’t hear or see your presentation, chances of success are slim. This is why it’s important to hire a well-trained audio visual team!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. Call us today at 212-632-5196 to learn more!

Tips For A Successful Webcast

Sep 08, 2015

Is your business looking to build better customer relationships, launch exciting new products or strengthen your brand? Although many companies know these are vital components of any business, they don’t know how to do it successfully. So, what’s the trick? Webcasting is an extremely effective tool – but make sure you follow the tips below:

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  1. Build Awareness: while webcasts are great tools for reaching a large number of people without spending a fortune, having the right audience is key. Building awareness will help optimize your success and ensure that your target audience is reached. You may want to consider building a pre-event website and sending pre-registration emails.
  2. Create a Checklist: make sure your webcast runs smoothly by creating a pre-event checklist. You’ll need to have the proper internet infrastructure, find out what audio visual equipment will be required and carefully plan out your business objectives.
  3. Quality Streaming: without the right equipment, it’s going to be difficult to put on a quality webcast. The audio visual equipment is only one step, but you also need to make sure you have a quality encoder, the right software and streaming support infrastructure – that’s where we come in!

At CitiView Audio Visual, we have what it takes to conduct a webcast that leaves a lasting impression. From Multi-Camera Switching to Picture-in-Picture and Content Delivery systems we’ve got you covered. Give us a call today at 212-632-5196 to learn more.

How To Host A Successful Corporate Event

Jun 04, 2015

A poorly run event can lead to nothing but an expensive cocktail party where interaction is non-existent. Although online communication has taken over the world, face-to-face conversations can still have immeasurable value. So what’s the trick to hosting a successful corporate event?

The first trick is to identify the reason behind your event. Whether it’s to pitch a new product to potential clients, share what’s going on inside the company or something as simple as growing your network you must have a clear objective. As you begin planning the event and brainstorming your goal keep this question in mind, “why are we hosting this event.” It will help you stay on track and maintain a clear focus.

Once you have your objective in mind you can begin thinking about who you want to invite and how to create a buzz. To do this, you need to give them a reason to show up. This can be accomplished by choosing a venue that people are eager to check out, or the special features that will be incorporated. That’s where we come in!

While we can’t generate interactions between your guests, we can surely set you up with a fantastic display. Whether you need projection screens, audio equipment or spectacular lighting we’ve got it all! Contact CitiView Audio Visual today at 212-632-5196.

Pro Tips For Event Presentations

Nov 13, 2015

Worried that your next event won’t go as smoothly as you’d like it to? We understand that putting on a presentation in a room full of people can be stressful, so we’ve put together some pro tips to help you out. See below and be sure to watch our latest YouTube video to learn more!


 

Pro Tip #1 – CONFIDENCE MONITORS

The most well-rehearsed, and well-informed presentations can appear sloppy and uncoordinated if you are turning your back to the audience, leaving the microphone, and pausing to refer to slides on a screen behind you.  

Adding a confidence monitor to your layout will allow the ability to refer to your slides and notes directly in front of you, having constant access to your content without ever showing the crowd your bad side.

Pro Tip #2 – STAGING

A panel or two of staging in a smaller venue can be crucial for turning an intimate room into a bona fide event space.

Restaurants and other public meeting places are great for creating a unique and memorable experience for your audience; our staging will ensure that the experience is effective, as well. Plan your event in your favorite locations with confidence, knowing that your voice will be heard, and your face seen.

Stay tuned for more pro tips coming soon!

CitiView Audio Visual offers cutting edge AV production and recording equipment to make your event a memorable one. Visit us at www.citiviewav.com or give us a call at 212-632-5196 the next time you’re preparing for an event.

1 Comment

April Cook

I really appreciate your tip to have seamless audio visual integration. Problems with this can ruin your entire meeting or presentation. No one wants to sit around while the presenter tries to figure out how to get he speakers to work! I’ll make sure to take your suggestion and use an audio visual team I need to present something. Thanks for this great information!

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