Business Meeting Essentials

Nov 03, 2015 by Steve Rick in  Event Tips

What are the secrets to hosting a successful business meeting? While it may be daunting to stand up in front of a room full of business professionals to give a presentation, there are certain keys to leaving your audience with a lasting impression. Be organized, be prepared and have seamless audio visual integration.

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Be Organized

There is no worse feeling that speaking in front of a crowd when your notes or your visuals are unorganized. Not only will it throw off the presenter, the crowd may become uninterested and lose focus. It’s vital to practice your presentation beforehand and make sure everything is in order before the day of the event.

Be Prepared

Go into the meeting with a clear focus. What is it that you want to achieve? If you go in with a goal in mind, it will help you prepare to achieve the goal and stay on track.

It’s also a good idea to anticipate questions. Members of the audience may ask about certain topics covered during the presentation or more general questions about your company or your goals.

Have Seamless AV Integration

We live in a world where technology rules. Make sure your audience is able to connect on their laptops, smartphones or tablets and provide them with high-quality audio and visual. If the people in the back of the room can’t hear or see your presentation, chances of success are slim. This is why it’s important to hire a well-trained audio visual team!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. Call us today at 212-632-5196 to learn more!

Why Is Mic Placement Important?

Oct 14, 2015

When it comes to achieving the best possible sound quality, mic placement matters. There’s a lot more to getting good sound out of a microphone than simply standing behind it and speaking directly into it. Proper mic placement offers optimal signal to noise ratio, gain before feedback and helps you achieve the mic’s “sweet spot”.

If there is going to be background noise during your next event, using a directional microphone is your best bet. These mics work to reject sound coming from nearby allowing you to achieve proper signal to noise ratio.

It’s important to understand your microphone’s angle of rejection especially when it comes to aligning floor monitors or side fills. Keep in mind that when a sound source is closer to the microphone, the mic will put out a stronger signal. This is ideal if you want to add some depth to your vocals, but don’t over do it.

To find the “sweet spot” it’s going to take some trial and error. The best way to find the optimal sound is to literally move the mic around until it sounds best. If you’re using an omnidirectional microphone you can test the sound by covering one ear and listening to the sound with the other. For a cardioid mic, cover one ear and cup your hand behind the other and finally, for a stereo pair cup both hands behind your ears.

At CitiView Audio Visual, we can help you choose the best equipment and aid with the setup for achieving the highest quality audio. Give us a call today at 212-632-5196 to find out how we can help!

PowerPoint Presentation Tips

Aug 11, 2015

When it comes to PowerPoint presentations a little bit of preparation goes a long way. After all, who wants to sit through another boring slideshow? Want to learn how to add a little pep to your presentation? See below for a few tips:

  1. One Step At A Time: in order to keep your audience focused on what you are saying, it’s a bad idea to display multiple bullet points at once. If you put up the entire slide at the beginning, they will likely read the entire thing before you hit on each point. Stick to showing one topic or focal point and move on to the next only once you have finished the previous thought.
  2. Keep It Short And Sweet: stay away from paragraphs. Big chunks of text will cause your audience to lose attention and become bored. The slides are there to highlight important points, not to display your entire presentation.
  3. Ask Questions: provoke some thought, arouse interest and keep the people engaged. There’s no better way to do this than by asking questions. Give them a short quiz to test their knowledge.

Need a projector or HD projection screen for your next event? At CitiView Audio Visual we offer projectors from 2.5k lumens to 20k lumens and screens from 5ft to 20ft wide so give us a call today!

Secrets To A Successful Soundcheck

Jul 01, 2015

Mic check one, two. Check one, two. Have you ever heard the emcee or host of an event say this into the microphone before the show or presentation starts? They are testing out the sound system to create the best listening experience for their audience. There’s a lot that goes into a soundcheck so see below for some secrets to success.

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First off, you’ll want to find the audio engineer as soon as your get to the venue. It’s important to get to know him or her and ask some general questions about the PA system. Try to find out how the system changes when there is a full audience in the room, because we all know things sound different in an empty room.

After speaking with the engineer and learning a bit about the venue, you can go ahead and start testing the mics. If there will be more than one mic, one for vocals and another for music or instruments, start with the vocal mic(s) first. Keep in mind that louder doesn’t always equal better.

For more information about how to run a successful soundcheck, contact the experts at CitiView Audio Visual. We’ve been providing the NYC area with quality live event solutions since 1998.

1 Comment

April Cook

I really appreciate your tip to have seamless audio visual integration. Problems with this can ruin your entire meeting or presentation. No one wants to sit around while the presenter tries to figure out how to get he speakers to work! I’ll make sure to take your suggestion and use an audio visual team I need to present something. Thanks for this great information!

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