How To Get The Most Out of a Business Meeting

Jul 30, 2015 by Steve Rick in  Event Tips

Don’t waste your time and energy with a lousy business meeting. When nothing gets accomplished not only is it frustrating for you, the company wastes valuable resources. How can you get the most of your next business meeting? See below to find out:

  1. Have a clear-cut goal in mind: it’s vital to understand why you are having the meeting and what you want to accomplish during it. Write down a few goals beforehand and don’t leave until you get the answers you are looking for.
  2. Come up with a plan: once you have a list of goals, you need to create a plan on how you will communicate these goals to the audience. Be as straightforward as possible and be willing to answer questions.
  3. Encourage participation: try to make everyone feel involved. Nobody likes when one or two people take over. Ask questions and provide handouts if you think it will help the audience stay focused.
  4. Change it up: if you always use the same items during your meetings, it may be time to switch it up. Try using projection screens to display slides and consider using audio equipment if the people farthest from you will have trouble hearing.

At CitiView Audio Visual, we understand that meetings pop up and presenters’ needs change on-site. Our staff will respond quickly and professionally with any audio/visual service you may need so you can accomplish your goals!

How To Make A Business Presentation Stand Out

May 15, 2015

If you’re not the artistic type, coming up with visual aids for your business presentation can be a nightmare. But there’s a wide range of “good” visuals, from simple posters to complex videos, that can help make your presentation stand out. After all, nobody wants to sit there and hear you speak for hours with nothing to else to look at, right?

A simple speech is a great way to deliver a message, but it won’t necessary make it stand out. Presenting information with visuals can enhance any presentation and help to keep the audience’s attention. Some of the most effective ways to incorporate visual aids include PowerPoints, flip charts and posters.

PowerPoints

With hundreds of offerings including font, audio and images this is a great way to put together some visuals in an organized manner. There are however, a few things you should remember when creating a PowerPoint:

  • Just because there are hundreds of fonts, doesn’t mean you should use them all. Throwing in too many whacky ones can throw off the audience, so keep it consistent.
  • Choose font colors and backgrounds carefully. Colors like red and green can be difficult to see.
  • Don’t put too much information on the slides. Highlight 5 points at maximum and elaborate on them.

Flip Charts

Having a meeting that involves brainstorming ideas? Flip charts are the perfect way to organize your co-workers’ thoughts. Make sure to use a dark marker and write big enough so somebody thats 8 feet away will have no problem reading your notes.

Posters

Believe it or not, something as simple as a poster can help the audience remember a key point. You can keep it simple by adding a few graphics and some text or go all out and have it professionally printed and laminated. Just stay away from posters that are too busy and stick with something that catches the eye.

Need help setting up for a corporate meeting or presentation? The experts at CitiView Audio Visual have the skills and equipment for exceptional visual aids. Give us a call today at  212-632-5196 for more information.

Don’t Go To Your Presentation Without These Items

Jun 11, 2015

Have you ever put on a presentation or spoke in front of a crowd only to realize you forgot to bring a vital component with you? Standing up in front of an audience can be stressful enough, so make sure you prepare a presentation kit before the big day. Find out you need to have below:

The Accessories

Although specific items might change with each presentation, here’s a short list of accessories you won’t want to forget:

  • Handouts or notes for the audience
  • A copy of the presentation and notes for yourself
  • If it’s a visual presentation, bring a backup copy on a thumb drive
  • Evaluation forms to gather some feedback from the crowd

The Equipment

Don’t forget your laptop, that should go without saying. But you may need a reminder about a few of these items:

  • Remote
  • Microphone
  • Headphones (if you need them)
  • Any cables necessary for audio and visual
  • Video adapter

Presentation equipment is our specialty. This is one step you can eliminate from your preparation, or at least most of it, by counting on our experts to set up your event.

A few other items you may want to consider packing in your presentation kit include duct tape, spare batteries and a portable timer so you can stay on track. And remember, stay relaxed – you’re going to do just fine!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. CitiView Audio Visual offers cutting edge AV production and recording equipment to make your event a memorable one. Give us a call at 212-632-5196 the next time you’re preparing for an event.

Tips For A Successful Webcast

Sep 08, 2015

Is your business looking to build better customer relationships, launch exciting new products or strengthen your brand? Although many companies know these are vital components of any business, they don’t know how to do it successfully. So, what’s the trick? Webcasting is an extremely effective tool – but make sure you follow the tips below:

iStock_000012781059_Medium

  1. Build Awareness: while webcasts are great tools for reaching a large number of people without spending a fortune, having the right audience is key. Building awareness will help optimize your success and ensure that your target audience is reached. You may want to consider building a pre-event website and sending pre-registration emails.
  2. Create a Checklist: make sure your webcast runs smoothly by creating a pre-event checklist. You’ll need to have the proper internet infrastructure, find out what audio visual equipment will be required and carefully plan out your business objectives.
  3. Quality Streaming: without the right equipment, it’s going to be difficult to put on a quality webcast. The audio visual equipment is only one step, but you also need to make sure you have a quality encoder, the right software and streaming support infrastructure – that’s where we come in!

At CitiView Audio Visual, we have what it takes to conduct a webcast that leaves a lasting impression. From Multi-Camera Switching to Picture-in-Picture and Content Delivery systems we’ve got you covered. Give us a call today at 212-632-5196 to learn more.

1 Comment

Maggie Allen

I really like your point on changing up the meeting in order to get people to be more attentive at your meetings. Since nearly every company has yearly or half-yearly meetings about the same things, most managers will have to deal with an audience that isn’t paying attention at some point in their career. Having nice projectors and a speaker system can definitely make a difference, too. After all, most people think technology is really cool!

Leave a Comment

Your email address will not be published. Required fields are marked *

Comment *