Planning For A Corporate Event

May 13, 2015 by Steve Rick in  Event Tips

Ever wonder what goes into planning for a corporate event? Most of the time, people only see the final steps, when it’s all put together and everything is running smoothly – we hope. While planning for an event can be extremely stressful, here are a few tips to take some of the pressure off:

  1. What is the goal of the event? It’s nearly impossible to begin preparing for an event if you don’t have a clear goal. It’s important to sit down and gather all of the necessary information to in order to help you decide on the venue, the participants and anything else needed to achieve your goal.
  2. Choosing an event management company: It’s a good idea to have an event company ultimately run your event. They are the ones with the knowledge, expertise and resources in order to make your event really stand out. That’s where we come in. Our staff has years of experience under their belts and have the technology and equipment to make your event shine!
  3. The Set-up: Are there going to be speeches or special presentations? Think about what you’re going to need to make sure the audience receives a clear message. Consider setting up a stage and make sure to rent any audio and visual equipment you may need.

At CitiView Audio Visual, we have what you need to make your corporate event one to remember. We provide everything from audio and visual equipment to projection screen rentals and streaming services. Give us a call at 212-632-5196 the next time you’re preparing for an event.

Why Is Mic Placement Important?

Oct 14, 2015

When it comes to achieving the best possible sound quality, mic placement matters. There’s a lot more to getting good sound out of a microphone than simply standing behind it and speaking directly into it. Proper mic placement offers optimal signal to noise ratio, gain before feedback and helps you achieve the mic’s “sweet spot”.

If there is going to be background noise during your next event, using a directional microphone is your best bet. These mics work to reject sound coming from nearby allowing you to achieve proper signal to noise ratio.

It’s important to understand your microphone’s angle of rejection especially when it comes to aligning floor monitors or side fills. Keep in mind that when a sound source is closer to the microphone, the mic will put out a stronger signal. This is ideal if you want to add some depth to your vocals, but don’t over do it.

To find the “sweet spot” it’s going to take some trial and error. The best way to find the optimal sound is to literally move the mic around until it sounds best. If you’re using an omnidirectional microphone you can test the sound by covering one ear and listening to the sound with the other. For a cardioid mic, cover one ear and cup your hand behind the other and finally, for a stereo pair cup both hands behind your ears.

At CitiView Audio Visual, we can help you choose the best equipment and aid with the setup for achieving the highest quality audio. Give us a call today at 212-632-5196 to find out how we can help!

How To Get The Most Out of a Business Meeting

Jul 30, 2015

Don’t waste your time and energy with a lousy business meeting. When nothing gets accomplished not only is it frustrating for you, the company wastes valuable resources. How can you get the most of your next business meeting? See below to find out:

  1. Have a clear-cut goal in mind: it’s vital to understand why you are having the meeting and what you want to accomplish during it. Write down a few goals beforehand and don’t leave until you get the answers you are looking for.
  2. Come up with a plan: once you have a list of goals, you need to create a plan on how you will communicate these goals to the audience. Be as straightforward as possible and be willing to answer questions.
  3. Encourage participation: try to make everyone feel involved. Nobody likes when one or two people take over. Ask questions and provide handouts if you think it will help the audience stay focused.
  4. Change it up: if you always use the same items during your meetings, it may be time to switch it up. Try using projection screens to display slides and consider using audio equipment if the people farthest from you will have trouble hearing.

At CitiView Audio Visual, we understand that meetings pop up and presenters’ needs change on-site. Our staff will respond quickly and professionally with any audio/visual service you may need so you can accomplish your goals!

How To Make Your Presentation A Success

Jun 03, 2015

Get the sweats? Clammy palms? Can’t stop tapping your foot? If you have a fear of public speaking or presenting you know all about how stressful getting up in front of an audience can be. And while they may not completely cure your nervous symptoms, these three secrets can help make your presentation a successful one.

Make It Understandable

Have you ever listened to somebody speak to an audience where you weren’t able to understand their message? Your crowd will be much more engaged if your presentation is free of jargon, buzzwords, complexity and confusion. So how can you make it happen? Think of it like Twitter, you only have a 140 character limit (although this won’t actually be the case).

Make It Memorable

How can you say your presentation was a success if the audience can’t remember what you spoke about? Try to incorporate the rule of three. We tend to only remember three to seven points in the short term so if you can limit your presentation to three major points, or group your content into threes, there’s a much better chance they will be able to recall what you said down the road.

Make It Emotional

We don’t mean that you have to make every member of the audience leave in tears or have them laughing at everything you say. But you should appeal to their emotions – it’s a great way to get them to lock in on what you’re presenting. You can do this by telling a story, but make sure it relates in some way to a main point of your presentation.

While we can’t write the actual script for you, the experts at CitiView Audio Visual can supply you with everything else you need. From staging and lighting to screen rentals and audio/visual equipment – we’ve got you covered! Give us a call today at 212-632-5196 to learn more about our services.

1 Comment

Luke Smith

I really love your tip to choose an event management company to make sure the your event goes down smoothly. I would imagine that in most events today there will be some sort of audiovisual element, so it also makes sense to choose a company that has experience in this sort of service. I would think it would be a good idea to ask for recommendations form colleagues in your area who have used a similar service in the past.

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