Pro Tips For Event Presentations

Nov 13, 2015 by Steve Rick in  Event Tips

Worried that your next event won’t go as smoothly as you’d like it to? We understand that putting on a presentation in a room full of people can be stressful, so we’ve put together some pro tips to help you out. See below and be sure to watch our latest YouTube video to learn more!


 

Pro Tip #1 – CONFIDENCE MONITORS

The most well-rehearsed, and well-informed presentations can appear sloppy and uncoordinated if you are turning your back to the audience, leaving the microphone, and pausing to refer to slides on a screen behind you.  

Adding a confidence monitor to your layout will allow the ability to refer to your slides and notes directly in front of you, having constant access to your content without ever showing the crowd your bad side.

Pro Tip #2 – STAGING

A panel or two of staging in a smaller venue can be crucial for turning an intimate room into a bona fide event space.

Restaurants and other public meeting places are great for creating a unique and memorable experience for your audience; our staging will ensure that the experience is effective, as well. Plan your event in your favorite locations with confidence, knowing that your voice will be heard, and your face seen.

Stay tuned for more pro tips coming soon!

CitiView Audio Visual offers cutting edge AV production and recording equipment to make your event a memorable one. Visit us at www.citiviewav.com or give us a call at 212-632-5196 the next time you’re preparing for an event.

Tips For A Successful Webcast

Sep 08, 2015

Is your business looking to build better customer relationships, launch exciting new products or strengthen your brand? Although many companies know these are vital components of any business, they don’t know how to do it successfully. So, what’s the trick? Webcasting is an extremely effective tool – but make sure you follow the tips below:

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  1. Build Awareness: while webcasts are great tools for reaching a large number of people without spending a fortune, having the right audience is key. Building awareness will help optimize your success and ensure that your target audience is reached. You may want to consider building a pre-event website and sending pre-registration emails.
  2. Create a Checklist: make sure your webcast runs smoothly by creating a pre-event checklist. You’ll need to have the proper internet infrastructure, find out what audio visual equipment will be required and carefully plan out your business objectives.
  3. Quality Streaming: without the right equipment, it’s going to be difficult to put on a quality webcast. The audio visual equipment is only one step, but you also need to make sure you have a quality encoder, the right software and streaming support infrastructure – that’s where we come in!

At CitiView Audio Visual, we have what it takes to conduct a webcast that leaves a lasting impression. From Multi-Camera Switching to Picture-in-Picture and Content Delivery systems we’ve got you covered. Give us a call today at 212-632-5196 to learn more.

How To Get The Most Out of a Business Meeting

Jul 30, 2015

Don’t waste your time and energy with a lousy business meeting. When nothing gets accomplished not only is it frustrating for you, the company wastes valuable resources. How can you get the most of your next business meeting? See below to find out:

  1. Have a clear-cut goal in mind: it’s vital to understand why you are having the meeting and what you want to accomplish during it. Write down a few goals beforehand and don’t leave until you get the answers you are looking for.
  2. Come up with a plan: once you have a list of goals, you need to create a plan on how you will communicate these goals to the audience. Be as straightforward as possible and be willing to answer questions.
  3. Encourage participation: try to make everyone feel involved. Nobody likes when one or two people take over. Ask questions and provide handouts if you think it will help the audience stay focused.
  4. Change it up: if you always use the same items during your meetings, it may be time to switch it up. Try using projection screens to display slides and consider using audio equipment if the people farthest from you will have trouble hearing.

At CitiView Audio Visual, we understand that meetings pop up and presenters’ needs change on-site. Our staff will respond quickly and professionally with any audio/visual service you may need so you can accomplish your goals!

How To Prepare For Your Next Presentation

Sep 01, 2015

Practice. Practice. Practice. We’ve all heard that practice makes perfect, right? Well, the more you prepare for anything in life, the more comfortable you will feel – and the same goes for your next presentation. Public speaking can be a daunting task for some us, so here are a few tips to make your next presentation fly:

Write It Down

Yes, reading from a script or a piece of paper can make for a very poor presentation, but it’s still a good idea to have it with you. Not only will writing down your speech help you to memorize it, if you happen to lose your place or dry up you can refer to it quickly to get you back on track.

Start Preparing Early

You should begin prepping as soon as you find out you have a presentation coming up. Don’t leave it until the last minute because you are bound to forget something. Give yourself a realistic amount of time to prepare, you’ll be glad you did.

Set Up The Room In Advance

Have projectors to set up? Screens to display? Speakers to test? Give yourself plenty of time to set up the room. It’s also a good idea to get familiar with the room and go over your slides as if there was an audience sitting in front of you.

Need presentation equipment for your next event or meeting? At CitiView Audio Visual, we’ve got you covered. We offer the latest technology from leading brands in the industry so give us a call today at 212-632-5196 to find out how we can help!

3 Comments

Lillian Moore

I like the comment to add a confidence monitor to your layout when giving a presentation. The equipment required to pull off a good presentation should be able to be seen or heard by every guest. Another thing to keep in mind when you are setting up the presentation is that you need to be able to walk or be engaging while you talk. The audience will go to sleep if you don’t have the right audio or visual stimulation.

Marie Watson

Thanks for putting together some tips for giving an event presentation. You make a good point about how important it is that your audio and visual equipment are in good shape. I would think that it can be helpful to rent the proper equipment and make sure it is properly hooked up by a professional and running smoothly before your presentation.

Dave Anderson

I am going to a company hosted even and I was asked to give a power point presentation in front of the head of the company. I want to make sure that my presentation is powerful and that I come across as a good leader. I like the idea of using a confidence monitor to make sure I know what the audience is seeing and so I can pace myself accordingly. Thanks for the great tip!

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