Pro Tips For Event Presentations

Nov 13, 2015 by Steve Rick in  Event Tips

Worried that your next event won’t go as smoothly as you’d like it to? We understand that putting on a presentation in a room full of people can be stressful, so we’ve put together some pro tips to help you out. See below and be sure to watch our latest YouTube video to learn more!


 

Pro Tip #1 – CONFIDENCE MONITORS

The most well-rehearsed, and well-informed presentations can appear sloppy and uncoordinated if you are turning your back to the audience, leaving the microphone, and pausing to refer to slides on a screen behind you.  

Adding a confidence monitor to your layout will allow the ability to refer to your slides and notes directly in front of you, having constant access to your content without ever showing the crowd your bad side.

Pro Tip #2 – STAGING

A panel or two of staging in a smaller venue can be crucial for turning an intimate room into a bona fide event space.

Restaurants and other public meeting places are great for creating a unique and memorable experience for your audience; our staging will ensure that the experience is effective, as well. Plan your event in your favorite locations with confidence, knowing that your voice will be heard, and your face seen.

Stay tuned for more pro tips coming soon!

CitiView Audio Visual offers cutting edge AV production and recording equipment to make your event a memorable one. Visit us at www.citiviewav.com or give us a call at 212-632-5196 the next time you’re preparing for an event.

Common Projector Problems

May 05, 2015

You’ve spent endless hours practicing your speech. You put together a dynamite visual presentation, and you’re ready to “wow” your audience. It’s time to set up the projector and get everything ready for the event, when all of a sudden you experience problems with the machine. What do you do?

video projector

Nowadays, projectors are a staple in most business meetings and presentations because of their ability to accompany a speech with visual aids. While they can really enhance your event, there are a few problems you may face when operating an LCD projector. But don’t worry, it’s usually a quick fix!

Purple Dots

If you turn the machine on only to notice pink or purple dots on the screen, it means there are dust particles in the green panel. Dust particles can affect the quality of the images you are displaying, so you should clean the projector regularly to eliminate this problem.

Poor Image Quality

Are your images blurry or distorted? This can be a result of an unaligned computer resolution. Most new projectors come with an automatic alignment feature but if yours doesn’t have one, all you need to do is adjust the computer’s resolution until the images improve.

Remote Control Isn’t Working

If your remote doesn’t seem to be working, check the batteries first. If it still doesn’t work after replacing the batteries, move a bit closer to the machine. Most remote controls have a recommended distance range and you may be too far away.

Need a projector for your next event? Whether you need the actual machine, or would simply like to rent projection screens, CitiView Audio Visual has you covered! Give us a call today at 212-632-5196.

Planning For A Corporate Event

May 13, 2015

Ever wonder what goes into planning for a corporate event? Most of the time, people only see the final steps, when it’s all put together and everything is running smoothly – we hope. While planning for an event can be extremely stressful, here are a few tips to take some of the pressure off:

  1. What is the goal of the event? It’s nearly impossible to begin preparing for an event if you don’t have a clear goal. It’s important to sit down and gather all of the necessary information to in order to help you decide on the venue, the participants and anything else needed to achieve your goal.
  2. Choosing an event management company: It’s a good idea to have an event company ultimately run your event. They are the ones with the knowledge, expertise and resources in order to make your event really stand out. That’s where we come in. Our staff has years of experience under their belts and have the technology and equipment to make your event shine!
  3. The Set-up: Are there going to be speeches or special presentations? Think about what you’re going to need to make sure the audience receives a clear message. Consider setting up a stage and make sure to rent any audio and visual equipment you may need.

At CitiView Audio Visual, we have what you need to make your corporate event one to remember. We provide everything from audio and visual equipment to projection screen rentals and streaming services. Give us a call at 212-632-5196 the next time you’re preparing for an event.

How To Get The Most Out of a Business Meeting

Jul 30, 2015

Don’t waste your time and energy with a lousy business meeting. When nothing gets accomplished not only is it frustrating for you, the company wastes valuable resources. How can you get the most of your next business meeting? See below to find out:

  1. Have a clear-cut goal in mind: it’s vital to understand why you are having the meeting and what you want to accomplish during it. Write down a few goals beforehand and don’t leave until you get the answers you are looking for.
  2. Come up with a plan: once you have a list of goals, you need to create a plan on how you will communicate these goals to the audience. Be as straightforward as possible and be willing to answer questions.
  3. Encourage participation: try to make everyone feel involved. Nobody likes when one or two people take over. Ask questions and provide handouts if you think it will help the audience stay focused.
  4. Change it up: if you always use the same items during your meetings, it may be time to switch it up. Try using projection screens to display slides and consider using audio equipment if the people farthest from you will have trouble hearing.

At CitiView Audio Visual, we understand that meetings pop up and presenters’ needs change on-site. Our staff will respond quickly and professionally with any audio/visual service you may need so you can accomplish your goals!

3 Comments

Lillian Moore

I like the comment to add a confidence monitor to your layout when giving a presentation. The equipment required to pull off a good presentation should be able to be seen or heard by every guest. Another thing to keep in mind when you are setting up the presentation is that you need to be able to walk or be engaging while you talk. The audience will go to sleep if you don’t have the right audio or visual stimulation.

Marie Watson

Thanks for putting together some tips for giving an event presentation. You make a good point about how important it is that your audio and visual equipment are in good shape. I would think that it can be helpful to rent the proper equipment and make sure it is properly hooked up by a professional and running smoothly before your presentation.

Dave Anderson

I am going to a company hosted even and I was asked to give a power point presentation in front of the head of the company. I want to make sure that my presentation is powerful and that I come across as a good leader. I like the idea of using a confidence monitor to make sure I know what the audience is seeing and so I can pace myself accordingly. Thanks for the great tip!

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