Don’t Go To Your Presentation Without These Items

Jun 11, 2015 by Steve Rick in  Event Tips

Have you ever put on a presentation or spoke in front of a crowd only to realize you forgot to bring a vital component with you? Standing up in front of an audience can be stressful enough, so make sure you prepare a presentation kit before the big day. Find out you need to have below:

The Accessories

Although specific items might change with each presentation, here’s a short list of accessories you won’t want to forget:

  • Handouts or notes for the audience
  • A copy of the presentation and notes for yourself
  • If it’s a visual presentation, bring a backup copy on a thumb drive
  • Evaluation forms to gather some feedback from the crowd

The Equipment

Don’t forget your laptop, that should go without saying. But you may need a reminder about a few of these items:

  • Remote
  • Microphone
  • Headphones (if you need them)
  • Any cables necessary for audio and visual
  • Video adapter

Presentation equipment is our specialty. This is one step you can eliminate from your preparation, or at least most of it, by counting on our experts to set up your event.

A few other items you may want to consider packing in your presentation kit include duct tape, spare batteries and a portable timer so you can stay on track. And remember, stay relaxed – you’re going to do just fine!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. CitiView Audio Visual offers cutting edge AV production and recording equipment to make your event a memorable one. Give us a call at 212-632-5196 the next time you’re preparing for an event.

Secrets To A Successful Soundcheck

Jul 01, 2015

Mic check one, two. Check one, two. Have you ever heard the emcee or host of an event say this into the microphone before the show or presentation starts? They are testing out the sound system to create the best listening experience for their audience. There’s a lot that goes into a soundcheck so see below for some secrets to success.

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First off, you’ll want to find the audio engineer as soon as your get to the venue. It’s important to get to know him or her and ask some general questions about the PA system. Try to find out how the system changes when there is a full audience in the room, because we all know things sound different in an empty room.

After speaking with the engineer and learning a bit about the venue, you can go ahead and start testing the mics. If there will be more than one mic, one for vocals and another for music or instruments, start with the vocal mic(s) first. Keep in mind that louder doesn’t always equal better.

For more information about how to run a successful soundcheck, contact the experts at CitiView Audio Visual. We’ve been providing the NYC area with quality live event solutions since 1998.

Business Meeting Essentials

Nov 03, 2015

What are the secrets to hosting a successful business meeting? While it may be daunting to stand up in front of a room full of business professionals to give a presentation, there are certain keys to leaving your audience with a lasting impression. Be organized, be prepared and have seamless audio visual integration.

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Be Organized

There is no worse feeling that speaking in front of a crowd when your notes or your visuals are unorganized. Not only will it throw off the presenter, the crowd may become uninterested and lose focus. It’s vital to practice your presentation beforehand and make sure everything is in order before the day of the event.

Be Prepared

Go into the meeting with a clear focus. What is it that you want to achieve? If you go in with a goal in mind, it will help you prepare to achieve the goal and stay on track.

It’s also a good idea to anticipate questions. Members of the audience may ask about certain topics covered during the presentation or more general questions about your company or your goals.

Have Seamless AV Integration

We live in a world where technology rules. Make sure your audience is able to connect on their laptops, smartphones or tablets and provide them with high-quality audio and visual. If the people in the back of the room can’t hear or see your presentation, chances of success are slim. This is why it’s important to hire a well-trained audio visual team!

CitiView Audio Visual has the tools and expertise you need to help organize your event. We bring your presentation to life by administering state of the art audio, visual, staging, and video streaming services. Call us today at 212-632-5196 to learn more!

How To Prepare For Your Next Presentation

Sep 01, 2015

Practice. Practice. Practice. We’ve all heard that practice makes perfect, right? Well, the more you prepare for anything in life, the more comfortable you will feel – and the same goes for your next presentation. Public speaking can be a daunting task for some us, so here are a few tips to make your next presentation fly:

Write It Down

Yes, reading from a script or a piece of paper can make for a very poor presentation, but it’s still a good idea to have it with you. Not only will writing down your speech help you to memorize it, if you happen to lose your place or dry up you can refer to it quickly to get you back on track.

Start Preparing Early

You should begin prepping as soon as you find out you have a presentation coming up. Don’t leave it until the last minute because you are bound to forget something. Give yourself a realistic amount of time to prepare, you’ll be glad you did.

Set Up The Room In Advance

Have projectors to set up? Screens to display? Speakers to test? Give yourself plenty of time to set up the room. It’s also a good idea to get familiar with the room and go over your slides as if there was an audience sitting in front of you.

Need presentation equipment for your next event or meeting? At CitiView Audio Visual, we’ve got you covered. We offer the latest technology from leading brands in the industry so give us a call today at 212-632-5196 to find out how we can help!

1 Comment

Drew Harrison

Keeping the audience engaged can be pretty tricky. I’ve found that handouts that follow the presentation can really help a lot. Also lots of media can keep people entertained and listening too! Thanks for the tips, Cole!

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